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Last updated: May 2020
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Tutorial Applicable to: Outlook 365 / 2019 /Â 2016 / 2013 / 2010; on Windows computers.
Setting Appointments In Outlook
Here’s a question from a reader:
Quite often i need to create a few instances of the same meeting requests in Microsoft Outlook. Are you aware of a simple way to duplicate a occurrence of an Outlook appointment by using copy and paste, as creating a meeting series for scheduling a few meetings might be somewhat of an overkill. Help is highly appreciated!
Thanks for your questions. Keep those coming!
Copy or Duplicate Outlook meeting invites
You can easily duplicate meeting entries in your Outlook calendar by highlighting the meeting in your Calendar view and simply copying it by hitting Ctrl+C , and then paste it to your preferred time by hitting Ctrl+V .
An alternative method to duplicate your meeting is to open your Calendar view and then press the Ctrl button, then while Ctrl is still pressed, drag your meeting to the preferred time slot.
After doing this, make sure to review your meeting subject, location and invitation content as those might have changed.
When using this at work on Microsoft Exchange server, you also might need to review the list of attendees and their availability, as people might be tied in other meetings. If applicable, go ahead and check the availability of a meeting room and any other equipment/resources for your meeting.
Copying meetings between calendars
Using the process we outlined above you can duplicate a meeting across multiple calendars defined in your Outlook client. So for example if you have a Work and a Personal calendar you can define a recurrent Lunch meeting with a colleague and have the series in both your calendars.
Duplicate entire calendars
Outlook allows you to copy an entire calendar including all appointments, meetings and events.
In order to copy an entire calendar, proceed as following:
Copying the Outlook meeting list of attendees
Sometimes you don’t want to copy the entire meeting, but only the attendees list. If so, proceed as following:
Converting emails to appointments
A couple of readers asked whether there is a simple process for creating a meeting or appointment from an email they got into their inbox. This is pretty helpful as it could be used to improve your follow up on important email.
Here’s is a quick trick to accomplish that: in your Outlook inbox locate the email you would like to turn into an appointment, left click it and drag it to the Calendar tab in the bottom of your screen. Outlook will immediately open an appointment, that will have the email text copied into the appointment details. From there, go ahead and set your subject, locations and invited people.
Duplicate meetings with VBA macrosCopying Outlook events on MAC OSX
Duplicating appointments and meetings within the same Outlook calendar is not supported in Microsoft Office for macOS..
In case of any additional questions, please leave us a comment.
Refresh your calendars
If you still see duplicate calendars, find your issue below to get help.
Remove duplicate calendars on your Mac
To hide or delete duplicate calendars in the Calendar app on your Mac, follow these steps.
Hide calendars on your Mac
Delete calendars on your Mac
If you choose to delete calendars on your Mac, delete only those in the On My Mac section. Don't delete calendars in any other section, like iCloud, Subscriptions, Other, or other calendar services.
To delete calendars on your Mac, follow these steps:
Remove duplicate calendars on your Windows PC
To hide or delete duplicate calendars on your Windows PC, follow these steps.
Hide calendars on your Windows PC
Delete local calendars on your Windows PC
If you see duplicate Google calendars on your iPhone, iPad, or iPod touch
If you see duplicate Google calendar data in your iCloud Calendar, you can hide or delete your Google Calendar.
Hide your Google Calendar
Remove your Google calendar
Go to Settings > Calendar > Accounts, tap Gmail, then turn off Calendars.
Outlook Calendar Appointment SettingsIf you don’t see On My Mac calendars in macOS
To see the On My Mac section in the Calendar app in macOS, follow these steps:
Manage holiday and birthday calendars![]()
You can find calendars for holidays, birthdays, and other events found in apps in the section labeled Other in the calendar list. If you don't want to see these calendars, you can hide them.
Hide holiday or birthday calendars on your iOS device or Mac
To hide Holidays in the Calendar app on your iOS device:
To hide Holidays in the Calendar app on your Mac:
Manage duplicate birthdays on your iOS device
If you see multiple birthday events for a contact, check if you have more than one contact card for that specific person. Open the Contacts app, tap the Search field at the top, then enter the contact's name. If you see multiple results for the same contact, tap the contact, the tap edit to manage, delete, or consolidate their contact information.
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